Policies and Procedures

F0205p3 Emergency Procedures Guide


​Western has designated procedures to follow in case of most emergencies that could happen on campus. Although not every conceivable situation is address, the guidelines below can assist students, staff, faculty and visitors cope with most campus emergencies. All students, staff faculty and visitors are expected to follow the established procedures to the best of their ability. Western will regularly test the emergency drills including annual testing of evacuation procedures. Copies of the Emergency Procedures Guide are located in every classroom and office on all Western campuses and are publicized annually in coordination with emergency drills.

Upon the confirmation of an emergency event that involve an immediate threat to the health or safety of members of the Western community, the College will immediately notify the campus community of the significant emergency or dangerous situation. Notifications may be withheld if they would compromise the efforts to safely contain the emergency. The notification will be issued through any one or combination of the following: College electronic communications systems (email, Facebook, Twitter, etc.) bulletin boards, text message blasts, public address announcements, message boards, classroom/office space announcements, College website (www.westerntc.edu) and/or local media agencies, depending upon the circumstances.

 Students and staff/faculty can register their cell phones and/or home phones to receive emergency notifications at https://www.getrave.com/login/westerntc. Registration needs to be completed each semester.

Western will initiate a test of its emergency response and notification procedures on at least an annual basis. Documentation of the test will be maintained in the Dean of Students' office (K-100).

EMERGENCY RESPONSE

In all life threatening emergencies, 911 should be notified first with a follow up call to Security (608-785-9191) and/or the Dean of Students (608-785-9445) and for regional locations, notification to the main office staff.

Upon report of an emergency event, Security and the Dean of Students, or designee, will act as first responders to confirm there is a significant emergency. The Dean of Students, or designee, will notify the Emergency Operations Manager (EOM) who will activate the Emergency Operations team. The EOM will make the determination of who to notify and the content of the notification. The EOM will designate the team member to implement the notification system. Members of the Emergency Operations team with permission to initiate the system are: President, Vice Present for Finance and Operations, Vice President for Student Development and Success, Dean of Students, Vice President for Strategic Effectiveness, Director of Information Services, or designees.

BLOODBORNE PATHOGENS EXPOSURE

Contact the security office at 59191 or 608.785.9191

Always adhere to Universal Precautions.

Universal Precautions is an approach to infection control. According to the concept of Universal Precautions, all human blood and certain human body fluids are treated as if known to be infectious for HIV, HBV, and other bloodborne pathogens.

Wear Gloves

Always wear gloves when touching blood or bodily fluids, mucous membranes or non-intact skin of an individual or when handling items or surfaces with blood or bodily fluids.

Exposures

If exposed to blood or bodily fluids, wash the exposed body part with soap and water or flush with water for 15 minutes if exposed to eyes, nose or mouth.

Clean-Up

Appropriate personnel will be called for the clean-up and disposal of contaminants.

Report

Report the incident to a supervisor or instructor.  Complete an incident report form online at: https://cm.maxient.com/reportingform.php?WesternTC&layout_id=2 

BOMB THREAT

  • Call Security at 59191 (college phone) or 608.785.9191.
  • If you find a document or graffiti that communicates a threat, do not touch or move it.
  • If a suspicious object is found and there is possible imminent danger, CALL 911, follow evacuation procedures and do not move, jar or touch the object.
  • Immediately report the location and description of the object to Security at 59191 (college phone) or 608.785.9191.
  • Information about the College's response to the threat will be communicated to students and staff in the most appropriate media (i.e. email text message, website, etc.).
  • If threat is made by phone:
    • Try to keep caller on the line.
      • Have someone else call Security.
      • Make note of:
      • Time of call
      • Exact words
      • When set to go off
      • Where placed
      • Kind of bomb
      • Is the voice familiar
      • Who received the call
      • Any identifying statements

CHEMICAL SPILL/HAZARDOUS MATERIAL

EVACUATION

An evacuation occurs when a building/fire alarm sounds or announced via phone system, emergency notification system, email, website or other communication device.

  • Leave the building immediately by the nearest marked exit and alert others to do the same.
    • Close, but do not lock the doors.
    • Turn off the lights.
    • Take any personal belongings such as purses or backpacks with you.
    • Assist people with disabilities in exiting the building.
    • Do not use elevators to exit the building.
  • Once outside, move to a clear area that is at least 500 feet away from the affected building. Keep streets, fire lanes, hydrant areas and walkways clear for emergency vehicles and personnel.
  • Do not return to the building unless instructed to by authorized personnel.

Evacuation of persons with disabilities

  • If you are unable to leave the building due to a physical disability:
    • Go to the nearest inside area where there are no hazards.
    • Call 911 or contact Campus Security at 785-9191.
    • If possible, signal out the window to on-site emergency responders.
  • To evacuate persons who are mobility impaired:
    • Inform individual of situation.
    • Always ask how you can help.
    • Move debris if necessary/possible to allow safe escape route.
    • If unable to exit, move individual to as safe an area as possible and notify appropriate personnel of the individual's location.

FIRE EMERGENCY

  • Call 911 and give exact location.
  • Pull nearest fire alarm to evacuate building.
  • Immediately evacuate the building by the closest available exit.
  • DO NOT use elevators.
  • If stairway contains smoke or fumes, use an alternative stairway exit.
  • Once outside move to a clear area at least 500 feet from the affected building.
  • DO NOT RE-ENTER building until an "all clear" signal is given.

Evacuation of persons with disabilities

  • If you are unable to leave the building due to a physical disability:
    • Go to the nearest inside area where there are no hazards.
    • Call 911 or contact Campus Security at 785-9191.
    • If possible, signal out the window to on-site emergency responders.
  • To evacuate persons who are mobility impaired:
    • Inform individual of situation.
    • Always ask how you can help.
    • Move debris if necessary/possible to allow safe escape route.
    • If unable to exit, move individual to as safe an area as possible and notify appropriate personnel of the individual's location.

Note: If you become trapped in building and a window is available, place an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews.  If there is no window, stay near the floor as the air will be less toxic.  Shout at regular intervals to alert emergency crews as to your location.

LOCKDOWN

A lockdown will be announced via phone system, emergency notification system, email, website or other communication device.

  • Go into a room (or stay in your classroom/office).
  • Close and lock all doors and windows – interior and exterior. If you cannot lock the door, barricade it with desks, chairs, etc.
  • Turn off all lights.
  • Move all persons away from windows and doors.
  • Occupants should be seated below window level (if possible).
  • Remain silent. Turn off all radios and other devices that emit sound. Silence cell phones.
  • If possible, one person in each room should write down the names of everyone present in that room.
  • Everyone is to stay in their room and remain quiet until all clear notification is given by law enforcement, emergency management and/or college staff.

MEDICAL EMERGENCY

Severely injured, ill, or unconscious student:

  • Call 911  Always error on the side of safety.
  • Notify security at 59191 (college phone) or 608.785.9191.   
  • If possible, have someone meet and escort emergency responder to the scene.
  • Automated External Defibrillators (AEDs) are available in each building and with security personnel. 

Questionable severity: 

  • If you are not sure how ill or injured a student is, call 911 immediately, then notify security at 59191 (college phone) or 608.785.9191.  Always error on the side of safety.
  • A student may refuse transport in an ambulance, and if so must sign off with the ambulance personnel. 
  • If a student refuses transport and signs off with the ambulance personnel, but still needs transportation to a medical facility for treatment; a friend, classmate, family member, taxi cab, or Western security personnel may transport to the medical facility.   Once a person signs off with ambulance personnel, there is no longer considered to be a medical emergency. 
  • (EXCEPT:  If a student/visitor is a minor (under 18 years of age), call 911 for any medical situation.) 

Student is conscious and alert but may need medical attention:

  • Ask if student needs an ambulance, if student says no, encourage the student seek medical follow-up.
  • A friend, classmate, family member, taxi cab, or Western security personnel may transport to the clinic.  
  • Notify security at 59191 (college phone) or 608.785.9191.    
  • (EXCEPT:  If a student/visitor is a minor (under 18 years of age), call 911 for any medical situation.) 

SEVERE WEATHER/TORNADO

When it has been determined that severe weather is in the area (emergency notification such as siren), please follow the emergency procedure outlined below.

  • Close all doors and proceed to the nearest designated shelter in your building.
  • Assist people with disabilities to designated shelter.
  • DO NOT USE AN ELEVATOR .
  • DO NOT OPEN WINDOWS OR GO OUTSIDE.
  • Keep away from windows and doors and any glass fixtures.
  • Sit as low to the ground as possible and cover your head.
  • Wait for an announcement of the "all clear" before returning to your work area or classroom.

Tornado Watch: Conditions are right for a tornado.  Continue with normal activities, but monitor the situation.

Tornado Warning: A tornado has been sighted.  Move calmly to the designated shelter area.

SHELTER IN PLACE

Shelter in place is used when chemical, biological, or radiological contaminates may have been released accidently or intentionally into the environment.  A Shelter-in-Place will be announced via phone system, emergency notification system, email, web site, and/or other communication device.

  • Do no leave the building.
  • Close and lock all windows, exterior doors, and any other openings to the outside.
  • When possible, move to interior room(s) above the ground floor, with the fewest windows and/or vents.  The room (s) should have adequate space for everyone to be able to sit in.  Avoid overcrowding by selecting several rooms if necessary.  Large storage closets, utility rooms, pantries, and copy and conference rooms without exterior windows work well.  Avoid selecting a room with mechanical equipment like ventilation blowers or pipes, because this equipment may not be able to be sealed from the outdoors.
  • If you are told there is danger of explosion, close the window shades, blinds or curtains.
  • Write down the names of everyone in the room.
  • Listen for an official announcement from college officials and stay where you are until you are told all is safe or you are told to evacuate.  Local officials may call for evacuation of specific areas at greatest risk in your community.
  • Wait for an announcement of all clear before returning to your work area or leaving the building.

Local official on the scene are the best source of information for the particular situation.  Following their instructions during and after emergencies regarding sheltering, food, water, and clean up methods is your safest choice.

THREATENING/VIOLENT BEHAVIOR

Immediate Threat (violent outbursts, weapons seen, physical altercation, etc.):

  • Call 911 – give name, location and description of situation.
  • Call Campus security 59191 from college phone or 608-785-9191.
  • Calmly describe persons actions and appearance.
  • Do not personally intervene.
  • If possible, keep others from entering area.
  • Security personnel or designee will immediately report to location.

Moderate Threat (raised voices, verbal altercation, suspicious behavior, etc.):

  • Call Campus security 59191 from college phone or 608-785-9191.
  • Report incident with specific location and what is occurring.
  • Calmly describe persons actions and appearance.
  • Do not personally intervene.
  • Security personnel or designee will immediately report to location.

Concern of Potential Threat or Violence:

  • Contact Dean of Students at 59880 from college phone or 608-785-9880.
  • Or, meet with Dean of Students at Kumm Center room 100.
  • Describe incident and/or concern.
  • Or, send email to BIT@westerntc.edu describing concern.

All incidents or reports of threatening/violent behavior will be investigated and assessed with appropriate actions taken.


Approved July 14, 2014


Reference Policy: F0205 Safety and Security

Reference Procedure: F0205p1 Procedure for Security

Reference Procedure: F0205p2 Procedure for Safety Systems