Policies and Procedures

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The College is concerned about the safety and security of all members of the College community and all visitors to the campus. Therefore, the following security procedures have been adopted:

Procedure for Reporting Crimes and other Emergencies:

La Crosse Campus: In cases of emergency, dial 9-1-1 for local emergency personnel, and notify Security (608-785-9191).  For non-emergency reports of criminal actions or other incidents occurring at Western Technical College, contact Security (608-785-9191) or the Dean of Students (608-785-9880).

Regional Learning Locations: In cases of emergency, dial 9-1-1 for local emergency personnel, and notify the main office of that campus. For non-emergency reports of criminal actions or other incidents occurring at Western Technical College, contact the main office of that campus. The main office will be responsible for notifying Dean of Students to initiate the response process.

Health Science Center: In cases of emergency, dial 9-1-1 for local emergency personnel, and notify the University Police (608-789-9999). For non-emergency reports of criminal actions or other incidents occurring at the Health Science Center, contact the University Police (608-789-9999). If the incident involves a member of the Western Technical College community, follow up with a notification to Dean of Students (608-785-9880) to initiate the response process.

Incident Reporting:

In the case of any incident on campus, including but not limited to student or staff injury, student conduct allegation, criminal activity, suspicious activity, threatening behavior, hate or bias incident, sexual assault or misconduct, domestic or dating violence, stalking or safety concerns, faculty and staff will contact Dean of Students (608-785-9880) and complete the online Incident Report Form (https://cm.maxient.com/reportingform.php?WesternTC&layout_id=2).

Reference:  (http://wire.westerntc.edu/strategic_effectiveness/flowcharts.asp#safety)

Campus Security:

Security officers are available on the La Crosse campus 24 hours a day, 7 days a week, and at Tomah Monday thru Thursday 7pm to 10pm. Regional Learning locations main office staff provides day to day security on campus in cooperation with local law enforcement agencies.

Although none of the employees of the Security Department have arrest powers, they do have the authority to enforce all campus policies and work closely with state and local law enforcement agencies to report any criminal activity taking place on campus. It is the policy of the College to encourage accurate and prompt reporting of all crimes to the Security Department and appropriate police authorities. Prompt reporting will assure timely warning notices on-campus and timely disclosure of crime statistics.

Confidential Reporting Procedures:

Victims of a crime that do not want to pursue action within the College conduct system or local judicial system, may make a private report to the Student Life Office. The purpose of a private report is to comply with the wish to keep the matter private, while taking steps to ensure the future safety of the victim and others as well as for statistical inclusion in the annual security report.

Timely Warning Procedure:

In the event that a situation arises, either on or off campus, that, in the judgment of the President and/or members of the Emergency Operations Team (EOT), constitutes an ongoing or continuing threat to personal safety, a campus-wide "timely warning" will be issued. The College will immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation. Warnings may be withheld if they would compromise the efforts to contain the emergency. The EOT is responsible for developing and reviewing the criteria regarding "timely warnings".

The warning will be issued through any one or combination of the College e-mail system, bulletin boards, message boards, text messaging, public address announcements, classroom/office space announcements or College website (www.westerntc.edu) depending upon the circumstances.

Anyone with information warranting a timely warning should report the circumstances to Dean of Students, by phone (608-785-9445) or in person at Kumm building room 100 (La Crosse campus), or a member of the EOT.

Campus Crime Log:

The Student Life Office will maintain a written daily crime log which records any crime reported on any of the Western campuses, in any non-campus building or on property owned or controlled by the college, or on public property adjacent to the college. The Crime Log will include the nature, date, time and general location of each crime. The Dean of Students will make an entry or an addition to an entry to the log within two business days of the report to the Security department, unless the entry is prohibited by law or would jeopardize the confidentiality of the victim. The Crime Log is available for public inspection during normal operating hours of the Student Life Office.

Campus Access Control:

During business hours (6:30 a.m. to 10:00 p.m. Monday through Thursday, and 6:30 a.m. to 4:00 p.m. on Fridays during the academic year), the College (excluding the residence hall) will be open to students, staff, parents, contractors, and guests. During non business hours, access to all College facilities is permitted through authorized access systems or by admittance via Security or other authorized personnel. The residence hall is secured 24 hours a day with access limited to residents and authorized College staff including Physical Plant, Security and Dean of Students.

Security considerations in maintaining campus facilities include providing limited hours of operation for all facilities, enforcing access allocation policies, ensuring adequate staffing, providing telephone call boxes for emergency assistance on the first floor of campus buildings, and conducting regular security surveys of facilities.

Crime Prevention Through Environmental Design (CPTED) Reviews:

CPTED reviews are security surveys that examine issues related to landscaping, access control, alarm systems, lighting, and communications. CPTED reviews are conducted by Dean of Students. Issues are discussed monthly at the Safety Committee, with pressing issues being addressed in a timely manner by the Physical Plant department. CPTED evaluations are conducted on all campus facilities on a three year rotation as well as new development projects as they are being designed.

Emergency Procedures Information:

Western has designated procedures to follow in case of most emergencies that could happen on campus. Although not every conceivable situation is address, the guidelines provided in the Emergency Procedures Guide can assist students, staff, faculty and visitors cope with most campus emergencies. All students, staff faculty and visitors are expected to follow the established procedures to the best of their ability. Western will regularly test the emergency drills including annual testing of evacuation procedures. Copies of the Emergency Procedures Guide are located in every classroom and office on all Western campuses.

Western has partnered with Rave Wireless to provide an emergency alert system capable of delivering messages to email addresses, as well as land line and cell phone numbers. Western is partnering with RAVE to efficiently and effectively communicate emergency information directly to employees and students. Students and faculty/staff are encouraged to update personal contact information with the College, including cell phone numbers, in order to be included in the emergency alert notification system (https://www.getrave.com/login/westerntc)

Western will initiate a test of its emergency response and notification procedures on at least an annual basis. Documentation of the test will be maintained in the Dean of Students' office (K-100).

EMERGENCY RESPONSE

In all life threatening emergencies, 911 should be notified first with a follow up call to Security (608-785-9191) and/or the Dean of Students (608-785-9445). Upon report of an emergency event, Security and the Dean of Students, or designee, will act as first responders to confirm there is a significant emergency. The Dean of Students, or designee, will notify the Emergency Operations Manager (EOM) who will activate the Emergency Operations Team (EOT). The EOT will make the determination of who to notify and the content of the notification. The EOM will designate the team member to implement the notification system. Members of the EOT with permission to initiate the system are: President, Vice Present for Finance and Operations, Vice President for Student Development and Success, Dean of Students, Vice President for Strategic Effectiveness, Director or Information Services, or designees.

Emergency Operations Team:

Western has established an Emergency Operations Team (EOT) to respond to reports of criminal activity or other emergencies that impact the normal operation of the College. The responsibility of the EOT is to assess the incident situation, take action based on the assessment until situation is resolved, and conduct necessary follow up. The objectives of the EOT are life safety, incident stabilization and property preservation.

Behavior Intervention Team (BIT):

The purpose of this team is to utilize a cross functional team of individuals and resources to identify and provide early intervention for students who are experiencing extreme distress or engaging in harmful or disruptive behaviors. The BIT is designated as a central reporting process designed to provide members of the Western community with an easily-accessible tool to report concerns regarding students' behavior. The team is not meant to take the place of standard classroom management techniques employed by faculty. Reporters are encouraged to report concerns through the online Incident Report Form. Reporters may also submit concern through email to bit@westerntc.edu. Each report should include as much detail as possible about the incident/concern. Once an online report is submitted, the reporter will receive a computer generated response acknowledging the report was submitted. Each referral will receive a response from a BIT member with an appropriate explanation of the status.

Goals/Objectives:

  • To address concerns of students' and staff well-being or behavior that may be harmful to self or others, or is disruptive or threatening
  • To regularly monitor, review and appropriately respond to reports received via email, incident reports or other regarding potentially harmful, threatening or disruptive student behavior
  • To triage all notifications of student behavior concerns to identify threat level and/or appropriate action
  • To provide outreach, consultation, appropriate assessment and/or referral for issues related to concerning student behaviors
  • To create a unified reporting and tracking system that allows BIT to observe patterns of behavior and document the discussion, intervention, and recommended plan for identified students

Security Procedures Education:

Western Technical College provides information to students and faculty/staff about College security procedures and practices, encourages them to be responsible for their own safety and the safety of others, and informs them about crime prevention through the following programs and publications:

Programs:

  1. Safety Escort Service available daily
  2. Bi-annual Night Walk Lighting Survey
  3. Security surveys
  4. Daily patrols of College facilities by Security staff
  5. Alcohol and Other Drug Prevention programs throughout academic year
  6. New Student Orientation at the beginning of each term
  7. Residence Hall Orientation at the beginning of each term
  8. New Employee Orientation at the beginning of each term
  9. Sexual assault, relationship violence and stalking awareness programs throughout the academic year
  10. Bystander Intervention training
  11. CPTED evaluations of each facility every 3 years

Publications:

  1. Employee Handbook
  2. Student Handbook
  3. Residence Hall Handbook
  4. Student Organization Handbook
  5. Handouts from La Crosse Police Department
  6. College Website

Sexual Assault Reporting and Prevention:

Western Technical College will not tolerate and prohibits sexual assault, rape and/or sexual misconduct in any form. Western educates students and employees about sexual assault awareness and prevention through New Student Orientation, New Employee Orientation, residence hall programming, and ongoing education by the violence prevention or student life staff. Information pertaining to sexual assault definitions, campus and community resources, reporting options, and bystander intervention education are published in the Student Handbook each year. Literature on sexual assault resources, reporting options, and prevention is available through the Student Life Office and the Counseling Services office.

Victims of sexual assault or sexual misconduct are encouraged to get to a place of safety, obtain necessary medical treatment, report the incident in a timely manner, and provide an opportunity for timely collection of evidence (ideally a victim of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical/legal exam). Victims of sexual assault are encouraged to report the incident to the Dean of Students, Violence Prevention staff, Counselor, and/or local law enforcement agencies. Sexual assault/misconduct victims may choose for the investigation to be pursued through the criminal justice system and/or the College conduct system, or make a private report to the College in order to ensure steps are taken to preserve the future safety of students and employees without pursuing formal criminal or student conduct action. If a student or employee does choose to report a sexual assault, the information will be kept confidential to the fullest extent permitted by law and policy. The College will make every effort to balance privacy rights and the right to know when making decisions regarding what information to release to the campus community. A student or employee who reports a sexual assault will be provided with a written explanation of his or her rights and options.

Once the College has received a report of sexual assault or misconduct in any form, a trained investigator from the Student Life Office will conduct a prompt, fair, and impartial investigation. The investigation will be reviewed by the Title IX Coordinator, or designee, for determination of appropriate College action(s) up to and including implementing the Student Code of Conduct hearing process or employee discipline process. Investigators from the Student Life Office are trained annually on issues related to sexual assault, how to conduct unbiased investigations, and the student code of conduct process.

If a victim would like support in reporting a sexual assault or in coping with an assault, Western has services available through the Counseling Center and Violence Prevention staff to assist the victim. The College will work with victims of sexual assault to address reasonable accommodations related to living accommodations and/or academic situations at the request of the student.

Procedures for College student conduct proceedings are published in the Student Handbook under the Student Code of Conduct Hearing Procedure. In conduct hearings related to sexual assault or misconduct allegations, the victim is entitled to the same supports as the accused in the student conduct hearing process. Also, both victim and accused are informed simultaneously, in writing, of the hearing outcomes, appeal results, and/or any changes regarding the student conduct process or results. A student found in violation of violating the Student Code of Conduct related to sexual assault or misconduct could be referred for criminal action, and may be suspended or expelled from the College. The standard of evidence used in the Student Code of Conduct Hearing Procedure is more likely than not that the accused violated the Student Code of Conduct.

Sexual Offender Notification:

The Campus Sex Crimes Prevention Act (section 1601 of Public Law 106-386) is a federal law enacted in 2000 that provides for the tracking of convicted sex offenders enrolled at or employed by institutions of higher education.  Sex offender information in the State of Wisconsin is compiled by the Department of Corrections (DOC).  Western procedure is to notify faculty, staff and students of the websites available to check for sex offender status (http://www.offender.doc.state.wi.us/public/ or in Minnesota, visit http://www.corr.state.mn.us/)

Stalking, Dating Violence and Domestic Violence Prevention:

Western Technical College will not tolerate and prohibits domestic violence and dating violence (relationship violence), and/or stalking in any form. Western educates students and employees about relationship violence and stalking awareness and prevention through New Student Orientation, New Employee Orientation, residence hall programming, and ongoing education by the violence prevention or student life staff. Information pertaining to definitions of relationship violence and stalking, campus and community resources, reporting options, and bystander intervention education are published in the Student Handbook each year. Literature on resources, reporting options, and prevention is available through the Student Life Office and the Counseling Services office.

Victims of relationship violence and/or stalking are encouraged to get to a place of safety, obtain necessary medical treatment, report the incident in a timely manner, and provide an opportunity for timely collection of evidence. Victims of relationship violence and/or stalking are encouraged to report the incident to the Dean of Students, Violence Prevention staff, Counselor, and/or local law enforcement agencies. Relationship violence and/or stalking victims may choose for the investigation to be pursued through the criminal justice system and/or the College conduct system, or make a private report to the College in order to ensure steps are taken to preserve the future safety of students and employees without pursuing formal criminal or student conduct action. If a student or employee does choose to report an incident of relationship violence or stalking, the information will be kept confidential to the fullest extent permitted by law and policy. The College will make every effort to balance privacy rights and the right to know when making decisions regarding what information to release to the campus community. A student or employee who reports an incident of relationship violence or stalking will be provided with a written explanation of his or her rights and options.

Once the College has received a report of relationship violence or stalking in any form, a trained investigator from the Student Life Office will conduct a prompt, fair, and impartial investigation. The investigation will be reviewed by the Title IX Coordinator, or designee, for determination of appropriate College action(s) up to and including implementing the Student Code of Conduct hearing process or employee discipline process. Investigators from the Student Life Office are trained annually on issues related to relationship violence and stalking, how to conduct unbiased investigations and the student code of conduct process.

If a victim would like support in reporting incidents of relationship violence or stalking, in coping with such incidents, and/or safety planning, Western has services available through the Counseling Center and Violence Prevention staff to assist the victim. The College will work with victims to address reasonable accommodations related to living accommodations and/or academic situations at the request of the student.

Procedures for College student conduct proceedings are published in the Student Handbook under the Student Code of Conduct Hearing Procedure. In conduct hearings related to relationship violence and stalking allegations, the victim is entitled to the same supports as the accused in the student conduct hearing process. Also, both victim and accused are informed simultaneously, in writing, of the hearing outcomes, appeal results, and/or any changes regarding the student conduct process or results. A student found in violation of violating the Student Code of Conduct related to relationship violence could be referred for criminal action, and may be suspended or expelled from the College. The standard of evidence used in the Student Code of Conduct Hearing Procedure is more likely than not that the accused violated the Student Code of Conduct.

Bystander Intervention:

Bystander intervention encourages all members of the Western community to recognize, intervene, prevent and/or stop any inappropriate comments, actions or behaviors related to sexual assault, sexual misconduct, relationship violence and/or stalking. As a bystander, it is important to:

  • Notice the incident or event – educate yourself about issues related to sexual assault, relationship violence and stalking in order to be aware of the behaviors and educate others.
  • Evaluate the situation – determine whether it is an emergency or at least a situation where someone needs immediate assistance.
  • Intervene – give help at an appropriate and safe level. Others are more likely to help when they see others helping as well. Don't assume someone else will take care of it.
  • Ways to help – help the person leave the situation, redirect the focus somewhere else, confront the behavior, engage a conversation, or call for other support/security/law enforcement.

Tips for Intervening:

  • Approach in a friendly, non-confrontational manner.
  • Avoid using violence.
  • Be honest and direct whenever possible.
  • Recruit help if necessary.
  • Keep yourself safe.
  • Contact police if things get out of hand or become too serious.

Security and Fire Annual Report:

In compliance with the Annual Security Reporting Policy, Western will make available on or before October 1st each year the Annual Security and Fire Report (https://www.westerntc.edu/sites/default/files/student-rights/documents/AnnualSecurityReport.pdf)

outlining the security and fire safety procedures on campus as well as the Emergency Response Plan for the College.  The report will be available through the Student Handbook, the college website and the college intranet.   Notifications of the report's availability will be made through college email systems and newsletter announcements.


Revised July 14, 2014
Approved June 16, 2009

​Reference Procedure: F0205 Procedure for Security

​Reference Procedure: F0205p2 Procedure for Safety Systems

​Reference Procedure: F0205p3 Emergency Procedures Guide