Policies and Procedures

F0205p1 Procedure for Security


The College is concerned about the safety and security of all members of the College community and all visitors to the campus. Therefore, the following security procedures have been adopted:

PROCEDURE FOR REPORTING CRIMES AND OTHER EMERGENCIES:

La Crosse Campus: In cases of emergency, dial 9-1-1 for local emergency personnel, and notify Security (608-785-9191).  For non-emergency reports of criminal actions or other incidents occurring at Western Technical College, contact Security (608-785-9191). Reports can also be made to the Dean of Students/Title IX Coordinator (608-785-9880).

Separate Campus Locations: In cases of emergency, dial 9-1-1 for local emergency personnel, and notify the main office staff at that campus, as soon as it is safe to do so. For non-emergency reports of criminal actions or other incidents occurring at Western Technical College, contact the main office of that campus. Campus office staff will contact the Security Manager and/or the Security Coordinator to report the incident. Reports can also be made to the Dean of Students/Title IX Coordinator (608-785-9880).

The Security Manager and/or Security Coordinator will work with the main office staff and/or Campus Coordinator to determine if there is a serious or continuing threat to the campus community, and to begin the information collection procedure to investigate the incident. In situations in which local emergency personnel have responded, the main office staff and/or Campus Coordinator will work as liaison for the College. 

Contacts for the separate campus locations are as follows:

  • Apprenticeship and Industry Training Center – Western Security at 608-785-9191
  • Black River Falls – Front Desk or 715-284-2253
  • Independence – Front Desk or 715-985-3392
  • Mauston – Front Desk or 608-847-7364
  • Sparta College Prep and Transitional Education Center – Western Security at 608-785-9191
  • Sparta Public Safety – Front Desk or 608-269-1611
  • Tomah – Front Desk or 608-374-7700
  • Vehicle Technology Center – Front Desk or 608-785-9175
  • Viroqua – Front Desk or 608-637-2612

Health Science Center: In cases of emergency, dial 9-1-1 for local emergency personnel, and notify the University Police (608-789-9999). For non-emergency reports of criminal actions or other incidents occurring at the Health Science Center, contact the University Police (608-789-9999). If the incident involves a member of the Western Technical College community, follow up with a notification to Security (608-785-9191) to initiate the response process.

INCIDENT REPORTING:

In the case of any incident on campus, including but not limited to student or staff injury, student conduct allegation, criminal activity, suspicious activity, threatening behavior, drug or alcohol abuse, hate or bias incident, sexual assault or misconduct, domestic or dating violence, stalking or safety concerns, faculty and staff will contact Security (608-785-9191) or the Dean of Students (608-785-9880), and complete the online Incident Report Form (https://cm.maxient.com/reportingform.php?WesternTC&layout_id=2).

CAMPUS SECURITY:

Security officers are available on the La Crosse campus 24 hours a day, 7 days a week or by phone (608-785-9191) 24 hours a day, 7 days a week.  Security officers are also available on the Tomah campus Monday thru Thursday 7pm to 10pm. Regional Learning locations main office staff provides day to day security on campus in cooperation with the Security Department and local law enforcement agencies.  Although none of the employees of the Security Department have arrest powers, they do have the authority to enforce all campus policies and work closely with federal, state and local law enforcement agencies to report any criminal activity taking place on campus. It is the policy of the College to encourage accurate and prompt reporting of all crimes to the Security Department and appropriate police authorities. Prompt reporting will assure timely warning notices on-campus and timely disclosure of crime statistics.

CONFIDENTIAL REPORTING PROCEDURES:

Victims of a crime that do not want to pursue action within the College conduct system or local judicial system, may make a private report to the Student Life Office. The purpose of a private report is to comply with the wish to keep the matter private, while taking steps to ensure the future safety of the victim and others, as well as for statistical inclusion in the annual security report.  Reports can be made through private reporting in person and/or the online Incident Report Form (https://publicdocs.maxient.com/reportingform.php?WesternTC&layout_id=2).

TIMELY WARNING NOTIFICATIONS:

In the event that a situation arises, either on or off campus, that, in the judgment of the President and/or members of the Emergency Operations Team (EOT), constitutes an ongoing or continuing threat to personal safety, a campus-wide Timely Warning Notification will be issued. A Timely Warning Notification is issued to all members of the campus community when a specific crime, as defined by the Clery Act, has occurred on or in close proximity to any Western owned or operated property and could be a serious or continuing threat to the campus community. 
The issuing of a Timely Warning Notification is decided on a case-by-case basis based on all the facts of the crime incident, including the nature of the crime, the continuing risk to the campus community, and the location of the incident.  Timely Warning Notifications will be distributed as soon as pertinent information is available, in a manner where the names of victims are withheld in order to protect confidentiality, and with the goal of helping to prevent similar occurrences. 

The notification will be issued through any one or combination of the College e-mail system, computer announcements, TV monitor message boards, text messaging, public address announcements, classroom/office space announcements, posting signs in highly visible locations throughout the College, and/or College website (www.westerntc.edu) and social media platforms depending upon the circumstances. All students and employees receive the same notification regardless of their campus of attendance or employment. Timely Warning Notifications will specify which campuses are impacted by the crime incident.

Anyone with information warranting a Timely Warning Notification should report the circumstances to Security, by phone (608-785-9191) or in person at Coleman Center, Room 131 (La Crosse campus), and/or the campus front desk (all other campus locations).

CAMPUS CRIME LOG:

The Security  Department will maintain a written daily crime log which records any criminal incidents or alleged criminal incidents that are reported to have occurred on any of the Western campuses, in any non-campus building, on property owned or controlled by the college, or on public property adjacent to the college. The Crime Log will include the nature, date, time and general location of each crime. The Daily Crime Log is available for public inspection during normal business hours at the Security Office, Coleman Room 131.

CAMPUS ACCESS CONTROL:

During business hours all campuses of Western (excluding the residence hall) will be open to students, staff, parents, contractors, and visitors/guests. Most facilities have individual hours, and the hours may vary depending on time of year. During non-business hours, access to all College facilities are secured and access is permitted through access control systems or by admittance via Security or other authorized personnel. The residence hall is secured 24 hours a day seven days a week, with access limited to only Residence Hall staff; residents and approved guests; authorized College staff including Physical Plant, Information Services, Security, Student Life Coordinator, and Dean of Students; and designated contractors approved by Physical Plant and/or Residence Hall staff.  Access is controlled via a key card access system.

EMERGENCY NOTIFICATIONS AND PROCEDURES INFORMATION:

Western maintains an Emergency Response Plan that outlines responsibilities of campus units during emergencies. This plan outlines incident priorities, campus organization and specific responsibilities of particular units or positions.

Western has designated procedures to follow in case of most emergencies that could happen on campus. Although not every conceivable situation is address, the guidelines provided in the Emergency Procedures Guide can assist students, staff, faculty and visitors cope with most campus emergencies. All students, staff faculty and visitors are expected to follow the established procedures to the best of their ability. Western will regularly test the emergency drills including annual testing of evacuation procedures. Copies of the Emergency Procedures Guide are located in every classroom and office on all Western campuses and are publicized annually in coordination with emergency drills.

Upon the confirmation of an emergency event that involves an immediate threat to the health or safety of members of the Western community, the College will immediately notify the campus community of the significant emergency or dangerous situation.  Notifications may be withheld if they would compromise the efforts to safely contain the emergency or assist victims.  The notification will be issued through any one or combination of the College e-mail system, computer announcements, TV monitor message boards, text messaging, public address announcements, classroom/office space announcements, College website (www.westerntc.edu) and social media platforms, and/or local media agencies, depending upon the circumstances. Face-to-face communication may also be used to communicate emergency information. 
Western has partnered with Rave Wireless to provide an emergency alert system capable of delivering messages to email addresses, as well as land line and cell phone numbers. Students and employees are encouraged to update personal contact information with the College, including cell phone numbers, in order to be included in the emergency alert notification system (https://www.getrave.com/login/westerntc).

Western will initiate a test of its emergency response and notification procedures on at least an annual basis. Documentation of the test will be maintained in the Security Office (Coleman Center, Room 131).

The campus publicizes a summary of the emergency response and evacuation procedures via email at least once each year in conjunction with a test (exercise and drill) that meets all of the requirements of the Higher Education Opportunity Act.

EMERGENCY RESPONSE

In all life threatening emergencies, 911 should be notified first with a follow up call to Security (608-785-9191), as soon as it is safe to do so. Emergencies occurring at campuses other than La Crosse notification to the main office staff should be made after contacting 911.

Upon report of an emergency event, Security will act as first responders at the La Crosse and Vehicle Technology Center campuses.  At the remaining campuses, the Campus Coordinator or designee will act as first responder in consultation with the Security Manager or Coordinator.  The role of the first responder is to confirm there is a significant emergency. The Security Manager, or designee, will notify the Emergency Operations Manager (EOM) who will activate the Emergency Operations Team (EOT), if appropriate. The EOM will make the determination of who to notify and the content of the notification. The EOM will designate the team member to implement the notification system. Members of the EOT with permission to initiate the system are: President, Vice Present for Finance and Operations, Vice President for Student Service and Engagement, Security Manager, Dean of Students, Director or Information Services, or designees.

EMERGENCY OPERATIONS TEAM:

Western has established an Emergency Operations Team (EOT) to respond to reports of significant criminal activity or other emergencies that impact the normal operation of the College. The responsibility of the EOT is to assess the incident situation, take action based on the assessment until situation is resolved, and conduct necessary follow up. The objectives of the EOT are life safety, incident stabilization and property preservation.
CARE TEAM:

Western is committed to serving students in extreme distress or engaging in harmful behaviors through a lens of support, advocacy, and well-being.  The purpose of the CareTeam is to provide a centralized system for faculty, staff, students and student supports to refer high-risk student situations. The ultimate objective is to assist students and the Western campus community to move from a state of distress and increased risk to a condition of safety and security. The team is not meant to take the place of standard classroom management techniques employed by faculty.

Students in distress can look a variety of different ways.  Some examples of students who might benefit from a CareTeam intervention are students who are experiencing pain, anxiety, sorrow or struggling with sadness, depression, suicidal thoughts or actions, thoughts of harming others, repeated classroom disruption, and those exhibiting signs of an eating disorder or threatening behavior.  Call Western’s Counseling Department at 608.785.9198 if you believe a student is in distress and needs assistance and complete the CareTeam referral. Each referral will receive a response from a CARE team member.

SECURITY PROCEDURES EDUCATION:

Western Technical College provides information to students and employees about College security procedures and practices, encourages them to be responsible for their own safety and the safety of others, and informs them about crime prevention through the following programs and publications:

Programs:

  • Safety Escort Service available daily
  • Bi-annual Night Walk Lighting Survey
  • Security surveys
  • Daily patrols of College facilities by Security staff at the La Crosse and Tomah campuses
  • Alcohol and Other Drug Prevention programs throughout academic year
  • New Student Orientation at the beginning of each term
  • Residence Hall Orientation at the beginning of each term
  • New Employee Orientation at the beginning of each term
  • Sexual assault, relationship violence and stalking awareness programs throughout the academic year
  • Upstander Intervention training
  • CPTED evaluations of each facility every 3 years

Publications:

  • Employee Handbook
  • Student Handbook
  • Residence Hall Handbook
  • Student Organization Handbook
  • Handouts from La Crosse Police Department
  • College Website
  • Safety emails sent to students and employees each term

All crime prevention and security awareness programs encourage students and employees to be responsible for their own security and the security of others.  Participants in these programs are encouraged to be aware of their surroundings, recognize security or suspicious issues, and call Security to report suspicious or concerning behavior. 

SEXUAL ASSAULT REPORTING AND PREVENTION:

Western Technical College will not tolerate and prohibits sexual assault, rape and/or sexual misconduct in any form. Western educates students and employees about sexual assault awareness and prevention through New Student Orientation, New Employee Orientation, residence hall programming, and ongoing education by the violence prevention or student life staff. Information pertaining to sexual assault definitions, campus and community resources, reporting options, and bystander intervention education are published in the Student Handbook each year. Literature on sexual assault resources, reporting options, and prevention is available through the Student Life Office and the Counseling Services office.
Victims of sexual assault or sexual misconduct are encouraged to get to a place of safety, obtain necessary medical treatment, report the incident in a timely manner, and provide an opportunity for timely collection of evidence (ideally a victim of sexual assault should not wash, douche, use the toilet, or change clothing prior to a medical/legal exam). Victims of sexual assault are encouraged to report the incident to the Title IX Coordinator/Dean of Students, Counselor, Security, and/or local law enforcement agencies. Sexual assault/misconduct victims may choose for the investigation to be pursued through the criminal justice system and/or the College conduct system, or make a private report to the College in order to ensure steps are taken to preserve the future safety of students and employees without pursuing formal criminal or student conduct action. If a student or employee does choose to report a sexual assault/sexual misconduct, the information will be kept confidential to the fullest extent permitted by law and policy. The College will make every effort to balance privacy rights and the right to know when making decisions regarding what information to release to the campus community. A student or employee who reports a sexual assault will be provided with a written explanation of their rights and options.

Once the College has received a report of sexual assault or misconduct in any form, a trained investigator from the Student Life Office will conduct a prompt, fair, and impartial investigation. The investigation will be reviewed by the Title IX Coordinator, or designee, for determination of appropriate College action(s) up to and including implementing the Student Code of Conduct hearing process or employee discipline process. Investigators from the Student Life Office are trained annually on issues related to sexual assault, how to conduct unbiased investigations, and the student code of conduct process.

If a victim would like support in reporting a sexual assault or in coping with an assault, Western has services available through the Counseling Center to assist the victim. The College will work with victims of sexual assault/sexual misconduct to address reasonable accommodations related to living accommodations and/or academic situations at the request of the student.

In addition to accommodation measures, the Title IX Coordinator or their designee will determine whether interim interventions and protective measure should be implemented, and, if so, take steps to implement those protective measures as soon as possible. Examples of interim protective measures include, but are not limited to: a college order of no contact, residence hall relocation, adjustment of course or work schedules, a leave of absence, or reassignment to a different supervisor or position. These remedies may be applied to one, both, or multiple parties involved.  Violations of the Title IX Coordinator’s directives and/or protective measures will constitute related violations that may lead to additional disciplinary action. Protective measures imposed may be temporary pending the results of an investigation or may become permanent as determined by Western Technical College.

Procedures for College student conduct proceedings are published in the Student Handbook.

SEXUAL OFFENDER NOTIFICATION:

The Campus Sex Crimes Prevention Act (section 1601 of Public Law 106-386) is a federal law enacted in 2000 that provides for the tracking of convicted sex offenders enrolled at or employed by institutions of higher education.  Sex offender information in the State of Wisconsin is compiled by the Department of Corrections (DOC).  Western procedure is to notify faculty, staff and students of the websites available to check for sex offender status (http://www.offender.doc.state.wi.us/public/ or in Minnesota, visit http://www.corr.state.mn.us/)

Western will publish links to the above listed websites to share information about registered sexual offenders reported to Western as being enrolled, or employed at the College. This information is provided to the College by local law enforcement. The College does not independently verify sex offender registration information, nor is it responsible for its accuracy. Unlawful use of the information for purposes of intimidation or harassment is prohibited.
When notified by local law enforcement, Western Technical College has established the following procedures for notifying the campus community about sex offenders on any campus/location depending on the established offender risk level. (*See the link below to learn more about the three offender risk levels.) 

1. The Western Security Manager will coordinate with local law enforcement personnel to ensure that the College has relevant and current sex offender information. 
2. The Western CARE team will review all relevant and necessary information provided by law enforcement personnel to assess any safety issues posed for the college community.
3. The Western CARE team will determine the level of notification to be released to members of the college community.  The College will follow the same notification level utilized by local law enforcement based on level of concern for community safety.

*Wisconsin Department of Corrections Sex Offender Registry: In addition to allowing citizens to search for information on those who may be registered offenders, this site explains the Registry, Sex Offender Program and risk levels. http://doc.wi.gov/community-resources/wi-sex-offender-registry

STALKING, DATING VIOLENCE AND DOMESTIC VIOLENCE PREVENTION:

Western Technical College will not tolerate and prohibits domestic violence and dating violence (relationship violence), and/or stalking in any form. Western educates students and employees about relationship violence and stalking awareness and prevention through New Student Orientation, New Employee Orientation, residence hall programming, and ongoing education by the violence prevention or student life staff. Information pertaining to definitions of relationship violence and stalking, campus and community resources, reporting options, and bystander intervention education are published in the Student Handbook each year. Literature on resources, reporting options, and prevention is available through the Student Life Office and the Counseling Services office.

Victims of relationship violence and/or stalking are encouraged to get to a place of safety, obtain necessary medical treatment, report the incident in a timely manner, and provide an opportunity for timely collection of evidence. Victims of relationship violence and/or stalking are encouraged to report the incident to the Dean of Students, Violence Prevention staff, Counselor, and/or local law enforcement agencies. Relationship violence and/or stalking victims may choose for the investigation to be pursued through the criminal justice system and/or the College conduct system, or make a private report to the College in order to ensure steps are taken to preserve the future safety of students and employees without pursuing formal criminal or student conduct action. If a student or employee does choose to report an incident of relationship violence or stalking, the information will be kept confidential to the fullest extent permitted by law and policy. The College will make every effort to balance privacy rights and the right to know when making decisions regarding what information to release to the campus community. A student or employee who reports an incident of relationship violence or stalking will be provided with a written explanation of his or her rights and options.

Once the College has received a report of relationship violence or stalking in any form, a trained investigator from the Student Life Office will conduct a prompt, fair, and impartial investigation. The investigation will be reviewed by the Title IX Coordinator, or designee, for determination of appropriate College action(s) up to and including implementing the Student Code of Conduct hearing process or employee discipline process. Investigators from the Student Life Office are trained annually on issues related to relationship violence and stalking, how to conduct unbiased investigations and the student code of conduct process.

If a victim would like support in reporting incidents of relationship violence or stalking, in coping with such incidents, and/or safety planning, Western has services available through the Counseling Center assist the victim. The College will work with victims to address reasonable accommodations related to living accommodations and/or academic situations at the request of the student.

In addition to accommodation measures, the Title IX Coordinator or their designee will determine whether interim interventions and protective measure should be implemented, and, if so, take steps to implement those protective measures as soon as possible. Examples of interim protective measures include, but are not limited to: a college order of no contact, residence hall relocation, adjustment of course or work schedules, a leave of absence, or reassignment to a different supervisor or position. These remedies may be applied to one, both, or multiple parties involved.  Violations of the Title IX Coordinator’s directives and/or protective measures will constitute related violations that may lead to additional disciplinary action. Protective measures imposed may be temporary pending the results of an investigation or may become permanent as determined by Western Technical College.

Procedures for College student conduct proceedings are published in the Student Handbook.

BYSTANDER INTERVENTION:

Bystander intervention encourages all members of the Western community to recognize, intervene, prevent and/or stop any inappropriate comments, actions or behaviors related to sexual assault, sexual misconduct, relationship violence and/or stalking. As a bystander, it is important to:

  • Notice the incident or event – educate yourself about issues related to sexual assault, relationship violence and stalking in order to be aware of the behaviors and educate others.
  • Evaluate the situation – determine whether it is an emergency or at least a situation where someone needs immediate assistance.
  • Intervene – give help at an appropriate and safe level. Others are more likely to help when they see others helping as well. Don't assume someone else will take care of it.
  • Ways to help – help the person leave the situation, redirect the focus somewhere else, confront the behavior, engage a conversation, or call for other support/security/law enforcement.

Tips for Intervening:

  • Approach in a friendly, non-confrontational manner.
  • Avoid using violence.
  • Be honest and direct whenever possible.
  • Recruit help if necessary.
  • Keep yourself safe.
  • Contact police if things get out of hand or become too serious.

SECURITY AND FIRE ANNUAL REPORT:

In compliance with the Annual Security Reporting Policy, Western will make available on or before October 1st each year the Annual Security and Fire Report (https://www.westerntc.edu/sites/default/files/student-rights/documents/AnnualSecurityReport.pdf)
outlining the security and fire safety and security policies, procedures, and resources as well as campus crime, arrest and referral statistics.


Revised July 8, 2020
Revised July 14, 2014
Approved June 16, 2009


​Reference Policy: F0205 Procedure for Security

​Reference Procedure: F0205p2 Procedure for Safety Systems

​Reference Procedure: F0205p3 Emergency Procedures Guide