Policies and Procedures

E0708p Procedures for Implementing Student Drug and Alcohol Testing


If a faculty or staff member has a reasonable objective suspicion that a student is impaired or under the influence in violation of this policy, the faculty or staff member is to remove the student from the instructional setting and question the student for an explanation of the observed behavior. Reasonable objective suspicion includes, but is not limited to a person's appearance, actions, behavior, speech patterns, or body odors including indication of chronic and/or withdrawal effects of controlled substances (document observations on Reasonable Cause Checklist). If the student identifies a medication or medical condition as the source of the observed behavior, the faculty/staff member may verify or seek assistance from the Medical Review Officer Dr. Bowman at Franciscan Skemp Healthcare, or contact the Student Development Manager – 785-9880 or Vice President for Student Services/College Relations 785-9155.

If the faculty or staff member is not given a satisfactory response to his/her reasonable objective suspicion, the faculty member is to immediately notify the Security Officer (59191) and/or an administrative staff member (Student Development Manager or Vice President for Student Services/College Relations) of Western. Western will make arrangements for the transportation of the student to have a drug and/or alcohol test completed and returned home as appropriate (i.e. taxi, security guard, friend/family member, etc.).

Drug Testing Procedures

Western will establish a network for the collection of urine specimens for drug testing (see below). These collection sites will follow procedures which will respect the student's reasonable expectations of privacy. For each urine specimen, an established chain of custody methods will be used. Western will select laboratories which are federally certified. The laboratories will meet all specifics required under the drug testing policy. Anyone taking such drug test shall be given a form to acknowledge that he/she has been provided with a copy of the policy and permitted to provide the medical review officer (MRO) any information relevant to explain any possible positive drug test results.

* Drug testing shall include: marijuana, cocaine, opiates, amphetamines, and phencyclidine (PCP). Western reserves the right to test for additional drugs. All drug tests which come back positive from the initial laboratory testing procedure shall be retested using the gas chromatography/mass spectrometry (GC/MS) testing method.

Western will retain a medical doctor(s) as an MRO who shall be the sole party to review the results of these drug tests. The MRO will be the party who makes the final determination as to whether or not a drug test positively identifies prohibited drug use by a student. The MRO will retain all individual test results and will advise Western whether there is a verified positive and the drug discovered or a verified negative test and will provide other general reports to WESTERN, not specific to any individual.

* In the situation where the student is a minor, a parent/guardian must sign authorization for testing.

Alcohol Testing Procedures

Western will establish a network for the collection of breath alcohol specimens from students. In the event such test evidences a breath alcohol of 0.02% BrAc or more, such test result will be evidence of violation of this policy.

* In the situation where the student is a minor, a parent/guardian must sign authorization for testing.

Effect of a Verified Positive Drug/Alcohol Test

Any student, whose drug/alcohol test is determined as positive, will result in the student being subject to a hearing for violation of the Student Code of Conduct as set forth in the Student Handbook. Action taken may range from referral for counseling support and restitution for the cost of the drug/alcohol test, to suspension from the College in situations where serious violations arise. In keeping with the mission of the College, any action taken will reflect an opportunity for the student to learn conduct that is more conducive to a positive learning environment.

Drug/Alcohol Testing Refusal

Any student who refuses to submit to a drug or alcohol test (or fails to show up for test) will be considered a possible violation of Western Student Code of Conduct which prohibits the use, possession, or distribution of drugs, firearms, explosives, dangerous chemicals, etc. or illegal use of alcohol and will be subject to the hearing procedure for violation of the Student Code of Conduct as set forth in the Western Student Handbook.

Compliance with State Laws

Western will comply with all applicable state or federal laws in enforcing this policy. Any student is required to notify program faculty of any drug or alcohol statute conviction immediately.

Any student who is taking prescribed or over-the-counter medications which may adversely affect the student's performance or patient safety must notify the program faculty of any such legally obtained medication.

Medical Review Officer:

Dr. Bowman at Franciscan Skemp Healthcare, 608-785-0940

Testing Facilities:

  • See attached chart for closest testing facility

Western Contact List

Security: 785-9191
Student Life Manager - Shelley McNeely – K-100
(608) 785-9880 or (608) 386-1894 cell phone

Vice President for Student Services & College Relations

Denise Vujnovich – A-214

(608) 785-9155 or (608) 792-7568 cell phone

At time of drug testing, provide student with:

  1. Copy of Student Drug Testing Policy & Procedure

Provide testing site with:

  1. Copy of Student Drug Testing Policy & Procedure
  2. Testing results and billing information to be sent to:
Western Technical College
Denise Vujnovich, Ed.D.
Vice President for Student Services & College Relations
304 Sixth Street North
La Crosse, WI 54602-0908

 

Reasonable Cause Checklist

 

Name:_________________________________________________________

Date Observed: __________________________ Time: __________ (a.m./ p.m.)

 

Reason for Suspicion 

1. Presence of Drugs and/or Drug Paraphernalia (specify):

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2. Appearance:

            q Normal                               q Runny nose

            q Disheveled                          q Puncture Marks

            q Dilated/constricted pupils      q Inappropriate wearing of sunglasses

q Dry-mouth symptoms            q Tremors

q Flushed skin                         q Droopy eyes

q Bloodshot eyes/glassy           q Rolling eyes

q Profuse sweating                  q Other (specify):

 

3. Behavior

Speech:

q Normal                            q Slurred

q Confused                         q Silent

q Incoherent                       q Whispering

q Slowed                            q Incessantly Talking

Awareness:

q Normal                            q Paranoid

q Lethargic                         q Euphoric

q Confused                         q Disoriented

q Lack of coordination          q Hunger

q Mood swings                    q Sleepiness  

4. Motor Skills:

Balance:                                                Walking and Turning:

q Normal                             q Normal

q Swaying                           q Stumbling

q Falling                              q Swaying

q Staggering                        q Falling

q Other (specify):                 q Arms raised for balance

q Reaching for support          q Other (specify)

5. Other Observed Actions or Behavior

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Witnessed by:

________________________________ ______________________________

(Signature) of available (Title) (Time) ________(a.m./p.m.)

 ________________________________ ______________________________

(Signature) of available (Title) (Time) ________(a.m./p.m.)

 

List of all observers of incident/behavior

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Responding Staff Person Procedure -Drug Testing Policy

 

  • Staff/faculty who has reasonable cause to believe student is under influence of alcohol at an extended campus will contact the campus administrator or designee               
  • Administrator to respond to location               
  • If situation not easily contained, contact local law enforcement               
  • Obtain information including student name, reason for suspicion, description of incident, and a completed reasonable cause checklist from staff/faculty person and any witnesses.               
  • With witness (generally staff/faculty person) ask student if he or she is under the influence of drugs or alcohol               
  • If student answers yes, inform student the College will be taking conduct action.               
  • If student answers no, inform student that he or she will need to be transported for a drug test at the local medical facility               
  • If student refuses, notify student that the failure to comply will be noted and the College will be taking conduct action.               
  • Give student copy of policy               
  • Notify Student Development Manager (Shelley: 608-386-1894 or 608-385-8993)or VP for Student Services/College Relations (Denise: 608-792-7568 cell or 608-783-1217 home)               
  • If transporting for drug testing, transport student to appropriate medical facility for testing (See attached matrix for location and hours of operation).               
  • Inform medical personnel of drug test arranged for Western Technical College.               
  • If student does not have ID, verify for medical personnel that student is a Western student               
  • Have student sign release provided by hospital               
  • Tell clinic to bill: 
Western Technical College
c/o Denise Vujnovich
304 Sixth Street North, A-214
La Crosse, WI 54601
  • Student, SD Manager or VP will arrange safe transportation home for student.
  • Stay with student until safe transportation arrives.
  • Document discussion with student. Include whether the student stated he or she was under the influence and whether the student complied with the drug test. Submit summary to SD Manager as soon as possible.

 

Security Officer Procedure-Drug Testing Policy

  • Security will be contacted by staff/faculty that has reasonable cause to believe a student is under the influence of alcohol or drugs.
  • Respond to location
  • If situation needs to be contained, make sure everyone is safe and secure
  • Obtain information including student name, reason for suspicion, description of incident, and a completed reasonable cause checklist from staff/faculty person and any witnesses.
  • With witness (generally staff/faculty person) ask student if he or she is under the influence of drugs or alcohol    If student answers yes, inform student the College will be taking conduct action.
  • If student answers no, inform student that he or she will need to be transported for a drug test at the local medical facility
  • If student refuses, notify student that the failure to comply will be noted and the College will be taking conduct action.
  • Give student copy of policy 
  • Notify Student Development Manager (Shelley: 608-386-1894 or 608-385-8993)or VP for Student Services/College Relations (Denise: 608-792-7568 cell or 608-783-1217 home)
  • If transporting student for drug testing, transport student to Franciscan Skemp: 
    • Between 7am and 4:30pm – Health Services to Business, 630 S. 10th St.
    • After Hours – Urgent Care or Emergency Room 
  • Inform medical personnel of drug test arranged for Western Technical College.
  • If student does not have ID, verify for medical personnel that student is a Western student
  • Have student sign release provided by hospital
  • Tell clinic to bill:
    •  
      Western Technical College
      c/o Denise Vujnovich
      304 Sixth Street North, A-214
      La Crosse, WI 54601
  • Student, SD Manager or VP will try to arrange safe transportation home for student. If unavailable, officer will transport s

​Second Reading and Adoption August 21, 2007
First Reading July 9, 2007