Policies and Procedures

E0203P Military-Connected Students Procedures


  1. Student Called for Military Service
    • Students called for active service in the armed forces of the United States or who are requested to work for the Federal Government during a national emergency will receive a 100% refund of all tuition and fees (as allowed for under Section 10.08 of Chapter TCS 10, "special circumstances involving unforeseen hardship").
    • Students called for active service in the armed forces of the United States or who are requested to work for the Federal Government during a national emergency will receive priority readmission and service members who perform service whether voluntary or involuntary, for a period of more than 30 consecutive days under a call or order to active duty of more than 30 consecutive days will be promptly readmitted to the institution with the same academic status as long as they meet the following conditions:
      1. The institution was given notice of the service member's absence for service.
      2. The cumulative length of absences from the institution by reason of service does not exceed five years.
      3. The service member gave notice of his or her intent to return no later than three years after the completion of the period of service (for a service member who is hospitalized for or convalescing from an illness or injury incurred in or aggravated during the performance of service, notice must be provided no later than two years after the end of the period necessary for recovery).
  2. If a student who is a member of a national guard or a member of a reserve unit of the U.S. armed forces withdraws from school after September 11, 2001, because he or she is called into state active duty or into active service with the U.S. armed forces, the board shall do all of the following:
    1. Ensure that the student is provided a reasonable opportunity to complete final projects and final examinations for all courses in which the scheduled end date of the course is not more than 30 days after the date of the order calling the student into active duty or service unless such an accommodation cannot be reasonably made.
    2. At the student’s request, do one of the following for all courses from which the student had to withdraw:
      1. Reimburse the student all tuition and fees paid for all the courses and a prorated portion of room and board payments.
      2. Reenroll the student beginning in the semester in which he or she is discharged, demobilized, or deactivated from active duty or the next succeeding semester, whichever the student prefers.
      3. Give the student the same priority in registering for courses that the student would have had if he or she had registered for courses at the beginning of the registration period.

    (Section 484C of the Higher Education Act of 1965, as amended, or 20 U.S.C. 1091c & Uniformed Services Employment and Reemployment Rights Act (USERRA) (38 U.S.C. 4301- 4334)

  1. Veterans and Service Members Priority Registration
    1. In compliance with Wisconsin Statute §38.12.12, Western offers eligible Veterans and service members the opportunity to receive priority course enrollment dates assigned by admission status. This priority applies to service members who have served or are currently serving on active duty under honorable conditions in the U.S. Armed Forces. Priority enrollment does not extend to eligible dependents.
    2. Service members interested in priority enrollment must submit eligible documents verifying service member status to Western's Veteran Services Office. Once initial eligibility for priority registration at Western has been established, students will be assigned a priority enrollment appointment based on their admission status.
  2. In-State Tuition Fees for Veterans and their Family Members
    In compliance with Wisconsin Statute §38.24 (3) relating to charging resident fees to nonresident veterans and their family members attending technical colleges
    1. A Veteran living in this state, regardless of whether the veteran is a resident, if the veteran was discharged or released from at least 90 days of active service within the three years before the date of enrollment in the technical college; and
    2. The Veteran's spouse or child, living in this state, who is eligible for certain federal benefits by virtue of his or her relationship to the Veteran. Act 21 further provides that an individual who is enrolled in a technical college and has been charged resident fees under its provisions on the date that begins the third year after the qualifying Veteran was discharged or released from service shall continue to be charged resident fees for as long as the individual maintains continuous enrollment at the college.
  3. In-State Tuition Rates for Members of Armed Forces on Active Duty, Spouses, and Dependents
    1. Nonresident members of the armed forces and persons engaged in alternative service who are stationed in Wisconsin on active duty, and their spouses and dependents, are entitled to in-state tuition rates during the period that such persons are stationed in Wisconsin. (Wisconsin Statute §36.27(2)(b)) 
    2. In compliance with Title 38 USC 3679(e), all Chapter 31 or Chapter 33 beneficiaries that who provide a Certificate of Eligibility (COE) to the school are allowed to attend or participate in a program of education.