Policies and Procedures

E0202p Procedure for Enrolling Students Under Age 16


In accordance with statutory language in s.38.22(1s), students under age 16 may be allowed to enroll in courses at Western. Courses must be outside normal school hours, written permission of the parent or guardian must be provided, and the College must agree that enrolling the student will present no concerns such as safety, appropriateness or disruption in the classroom. The Western District Board shall approve all such enrollments. The following procedures apply:

  1. Any Western staff receiving an admissions application will check the date of birth. Verification may be requested in the form of a birth certificate, school ID, driver's license or other official document. Verification will be noted on the application form.
  2. Written permission of the parent or guardian will be requested.
  3. Students under age 16 will be advised that their application will be reviewed for approval by the College.
  4. The application will be referred to the appropriate dean, program head or instructor for careful review and approval.
  5. If disapproved, the dean, program head or instructor will notify the student.
  6. If approved, all materials will be forwarded to the Registrar's Office where files of under age 16 students are maintained. 

PROCEDURE FOR ENROLLING COMPULSORY EDUCATION STUDENTS

In accordance with statutory language in s.118.15(1)(b), students in K-12 districts who are at least 16 years of age must be allowed to enroll in courses at Western leading to high school graduation. The K-12 school district must make the request and the parent or guardian must provide written permission. A contract between Western and the K-12 district will be developed for each student. The following procedures apply:

  1. The K-12 school district will identify students who may benefit from a 118.15(1)(b) program, and the K-12 board will make a formal request on behalf of each student.
  2. A planning session is held between Western staff and K-12 staff.
  3. A contract and agreement are entered into between Western and the K-12 district which contains the budget to be paid by the K-12 district, the courses to be sought and the time limits. Written parent or guardian permission will be provided. The budget of the contract, if the student is slotted into an existing section, is based on cost allocation data for hourly cost of instruction in combined aid categories as certified by the Wisconsin Technical College System Board.
  4. The curriculum is modified as necessary, the student is provided services, and progress is monitored. Western notifies the K-12 district if the student is not attending or performing. The K-12 district is responsible for student performance.
  5. The K-12 district is billed for costs when the student completes the contract.
  6. A monthly report of students enrolled under s.118.15(1)(b) is provided for the Western District Board.

Adopted April 18, 1997