Policies and Procedures

E0106p Captioned Media Procedure

  1. Western will use only captioned media in the classroom or as an assignment.
  2. All new instructional, informational, marketing, and promotional audiovisual materials will include captioning at purchase. 
  3. All new instructional, informational, marketing, and promotional audiovisual materials produced by Western, including content posted on websites and any online learning system used by Western, will include captions in order to ensure all subsequent copies will be captioned.
  4. We will work toward captioning all existing legally obtained instructional, informational, marketing, and promotional audiovisual materials currently in inventory, or recorded from a broadcast, after copyright permission has been obtained.  Refer to https://intranet.westerntc.edu/Pages/Caption.aspx for copyright and captioning resources. 
  5. All audiovisual media will have captioning turned on when in use. 
  6. No illegally obtained or non-captioned media will be used at Western. 



Media includes VHS video, DVD, digitally streamed video and audio files in web-based environments and any other format that includes an audiovisual component.

Captioned media displays the audio content of the program as text. Captions not only display spoken dialogue or narration but also include speaker identification and sound effects. It is important that captions are synchronized and equivalent in content to that of the audio.

Captioned media is produced in a variety of ways:

Closed captioned media provides the option of having the captions appear on the screen through a decoder, which is built into the television.

Open captioned media does not require a decoder, as the captioning is permanently part of the picture and cannot be turned off.

English subtitles are included on many DVDs and may be turned on using the remote control to access the subtitle list.

Subtitles for the deaf and hard of hearing (SDH) are subtitles that also contain non-verbal cues. SDH subtitles tend to be used on video formats that do not support closed captioning, such as Blu-Ray disks.

Captionable media is media the College has purchased with permission from the copyright owner to caption the item prior to showing.

​Revised March 7, 2019
Approved April 17, 2012

 Reference Policy: E0106 Captioned Media