Policies and Procedures

E0102 Protection of Student Information


The Family Educational Rights and Privacy Act (FERPA) protects the privacy of student education records. It is the policy of Western Technical College to adhere to the laws protecting the confidentiality of student information. Under FERPA, students have the right to inspect and review their education records maintained by the College. The College must have written permission from the student in order to release any information from the student’s educational record except directory information or for identified exceptions under the law. Western has designated the following information as directory information:

Dates of attendance
Class credit load
Previous institution(s) attended
Major field of study
Honors (includes President's and Dean's List)
Degree(s) conferred (including dates)
Address (limited directory information only)
Phone (limited directory information only)
Email address (limited directory information only)

The academic transcript with the College seal affixed, is considered the only official record of a student's performance. Transcripts will be released only on the written request of the student. A transcript may not be released if the student is financially indebted to the College.

Limited Directory Information Designation:

Western does not disclose any directory information for marketing or solicitation purposes. Western designates address, email, and phone number information as limited directory information only. This information is only eligible for release to Western Technical College Foundation for Foundation-related activities and/or local, state or federal law enforcement agencies for safety and/or criminal investigative purposes; or as required for compliance with the Solomon Amendment.

FTC Red Flag Rules

In accordance with the Federal Trade Commission’s (FTC) Red Flag rules, the College has developed an Identity Theft Prevention Program that helps protect consumer identity by responding to possible signals of identity theft known as “Red Flags”. The Board delegates the authority to the President or his/her designee to implement and provide oversight review of the Identity Theft Prevention Program. The President or his/her designee shall, from time to time, develop such procedures as are necessary to carry out this responsibility.

Revised April 18, 2017
Revised September 23, 2014
Revised January 15, 2013
Revised June 16, 2009
Revised March 13, 2001
Revised April 16, 1996
Revised May 16, 1989
Adopted January 23, 1980
Family Educational Rights and Privacy Act, 1974