Policies and Procedures

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To ensure compliance with Western College Policy C0300: Hours of Work - Nonexempt/Administrative Employees and the Fair Labor Standard Act, the procedures are as follows:

  1. The workweek begins Monday at 12:00am and ends at 11:59pm the following Sunday.
  2. The employee's normal workweek will be 37½ - 40 hours per week. This work will be scheduled and recorded based on the needs of the College by mutual agreement between the employee and his/her supervisor.
  3. Overtime compensation. Compensation (either monetary or compensatory time) for work performed beyond 37½ but less than 40 hours will be at a straight-time rate. The compensation for each hour of work performed in excess of 40 hours per week will be at 1.5 times the individual's hourly rate. All authorized overtime must be recorded and approved.

HOURS OF WORK - ADMINISTRATIVE EMPLOYEES

To ensure compliance with Western College Policy C0300: Hours of Work - Nonexempt/Administrative Employees and the Fair Labor Standard Act, the procedures are as follows:

  1. Administrative Employees: Administrative employees are exempt from overtime pay. The regular 40-hour workweek normally consists of eight hours per day Monday through Friday. Employees are expected to work those additional evening or weekend hours required by the duties of the position held.
  2. Teaching Performed by Nonteaching Staff: There are benefits in having administrators teach in the classroom both by providing them with continuing exposure to the District's primary mission and, also, to gain experience required by the Wisconsin Technical College System to certify them for certain administrative positions as required by state statute.

Gaining this experience is a personal responsibility. However, the District supports efforts of staff to engage in professional development to the extent it does not compete with district activities or create the appearance of improper activity.

If an instructional assignment occurs during normal working hours and lasts for one term (quarter or semester) or more, it will be permitted only if it provides professional development opportunities for the administrator and it does not interfere with his/her regularly assigned work. It must end after a prescribed and approved time period is up (usually when the necessary experience has been reached).

Any such teaching activity and preparation, therefore, must take place outside the employee's regular working hours. The only exception to this must be in writing and approved by the President or his/her designee, in which case the employee should make up all time used from his/her regular working hours on a daily basis. Where this is not possible, the time must be made up within the same pay period. Unless other arrangements, which are mutually agreed upon by the supervisor and administrator, are made, vacation time or leave without pay must be used on a pre-arranged basis, to offset instructional activities performed during regular working hours. Coverage of work responsibilities during such activities is the responsibility of the administrator performing the instructional assignment. In no event will any such full-time staff member be permitted to concurrently teach more than two (2) courses or a total of more than ten (10) hours above the staff member's regular job assignment.

This section does not apply when the teaching is scheduled as part of the person's regular job assignment.


​Revised December 21, 2004
Revised July 23, 2001