Policies and Procedures

A0113 Duties of Officers of Board


The Board shall hold its annual organizational meeting on the second Monday in July at which time it shall elect from among its members a chairperson, vice chairperson, secretary and treasurer.

The Board and its Officers shall act as a team and be ready and willing to share information and duties.  Officers elected by the Board have responsibility for the following duties:

PRESIDING OFFICER – CHAIRPERSON

  • As the elected leader of the Board, the Chairperson shall maintain the integrity of the Board's process and represent the Board to outside parties.

  • The Chairperson is the only Board member authorized to speak for the Board (beyond simply reporting Board decisions), other than in rare and specifically authorized instances.

  • No person may serve as chairperson for more than two successive annual terms.  (Wis. Stats. 38.08(3)) 

  • The Chairperson shall ensure that the Board and individual members act consistently with the Board's own rules and policies and those legitimately imposed upon the Board from outside the College.

  • The Chairperson shall preside at all meetings of the Board, decide questions of order, appoint all committees and perform other duties as are imposed by law or by action of the Board.

  • The chairperson shall monitor and keep time of all public comments during district board meetings.

  • The Chairperson shall have the same rights, duties and privileges as other members to vote and discuss any questions before the Board.

  • The Chairperson shall sign official College documents as required.

  • The Chairperson is responsible for the Board/President relationship and shall communicate with the President on a regular and frequent basis.  

  • The Chairperson has no authority to unilaterally supervise nor direct the President

  • The Chairperson shall ensure the other Board members are informed of current and pending Board issues and processes.

  • The Chairperson shall ensure compliance with all required duties imposed by law, including but not limited to:

  • The Chairperson, or the Chairperson's designee, shall communicate with the public as required by law with respect to providing public notice of all meetings of the College Board of Trustees.  The Chairperson may delegate the function of providing notice, but may not delegate the responsibility.

  • The Chairperson shall delegate responsibility for the orientation of new Board members and for providing them with mentors.

  • The Chairperson shall call special meetings of the Board when necessary.

BOARD VICE CHAIRPERSON

  • The Vice Chairperson shall have all of the authority and duties of the Chairperson in the absence of the Chairperson.

  • The Vice Chairperson shall sign official College documents as required.

BOARD SECRETARY

  • The Secretary is designated as the official custodian of all official records of the District.  The Secretary may delegate the day-to-day maintenance of the custody of the records to the President of the College, but may not delegate the responsibility.

  • The Secretary shall maintain a record and the official minutes of all meetings of the Board.

  • Where a function is assigned to the clerk of a governmental unit, and the District is designated as one of such governmental units, such function shall be performed by the Secretary.

  • On or before the first Monday in March, or within thirty (30) days of the date on which a vacancy on the Board occurs, the Secretary or designee shall notify each member of the Appointment Committee, each governing body having a member on the Appointment Committee, and the Board of the vacancy or of terms of office which will expire during the year.

  • Annually, by October 31 of each year, or within ten (10) days after receipt of the equalized valuations from the Department of Revenue, whichever is later, the Secretary or designee shall file with the clerk of each city, village, and town, any part of which is located in the District, a certified statement showing the amount of the levy and the proportionate amount of the tax to be spread upon the tax rolls for collection in each city, village, and town.

  • In the absence of both the Chairperson and the Vice Chairperson, the Secretary shall call the District Board meeting to order and shall serve as Chairperson while the Board elects a Chairperson Pro Tempore.

  • The Secretary shall sign official College documents as required.

BOARD TREASURER

  • The Treasurer shall be the official custodian of all monies received by the District and shall be accountable for such funds.  The Treasurer may delegate the day-to-day maintenance of the custody of the funds to the President of the College, but may not delegate the responsibility.  All expenditures exceeding $2,500 shall be approved by the Board (Wis. Stats. 38.12(2)).

  • The treasurer shall monitor the budget of the Board, including travel, and advise the members of the Board of the status of the budget on a quarterly basis.

The Treasurer shall sign official College documents as required.

PARLIAMENTARIAN

  • The parliamentarian shall be the Chairperson, who shall be versed in Robert's Rules of Order and able to advise the Board at any time.


Revised March 20, 2018
Revised December 18, 2007
Revised June 15, 2004
Revised November 17, 1992
Revised April 12, 1988
Revised August 19, 1986
Revised May 19, 1981
Adopted September 26, 1979
Wisconsin Statutes 38.8(5) and 38.12(2)